Team overview

Team overview is your team’s live panel: who has clocked in and when, who is away, who is late and which days have something odd about them.

It is a screen for looking, not deciding. Nothing gets approved here.

Before you start

You see your team because they report to you. The panel shows the people who have you assigned as their direct manager, and only them. The entry is in the menu, in the Time management section next to Clock-in approvals, as soon as someone reports to you. The administrator sees the whole company. Holding a permission without having a team doesn’t help: the screen comes up empty.

It requires the Professional plan or higher. The header shows this as PRO · Team. If your company is on Starter, the screen isn’t available.

Reviewing the day

The panel refreshes itself: every 30 seconds in today’s day view and every minute in the current week’s view. To force it, select Refresh.

Reading each person

Each row shows the clock-in time (In at), a status and a few tags.

The statuses are Working, Workday complete, Vacation, No shift, Absent, Late and Pending time off.

When expanded, you get the Planned and Recorded hours and the Balance, punctuality as Expected → Actual, and a Timeline of the week.

What each tag means

Tag	What it shows	What to do about it
Missing clock-in / Absenteeism	They had a schedule that day, didn't clock in and have no approved time off	Talk to the person; if they worked, they should request a correction
Clocked in while on leave	They have approved time off and clocked in anyway	Clear up which of the two records is right
Over 12 h in the day	More than twelve hours clocked that day	Almost always a forgotten clock-out: they should correct the day
A day of only a few minutes	A closed day of five minutes or less	Usually a clock-in by mistake: review it with the person
Late / Early exit	Clocked in after, or left before, their schedule	Review punctuality with the person
Request pending	They have a time-off request waiting	Approve or reject it in your queue
Overtime / Missing hours	Deviation from their schedule	Weigh it in your follow-up, not on the panel

The Vacation tag marks approved time off. A day that hasn’t come yet never shows as Missing clock-in.

What happens next

Nothing: this panel doesn’t change anyone’s status. Time-off requests are resolved in approving your team’s time off. Clock-in gaps, with a correction you approve in approving clock-in corrections. Schedule deviations, by changing the schedule in planning schedules and shifts.

A forgotten clock-out also has its own reminder that doesn’t go through you: if the working day is still open in the evening, the person gets a reminder in their inbox and by email.

If something goes wrong

I don’t see the Team overview entry. Either nobody reports to you, or your company isn’t on the Professional plan or higher. Ask whoever runs Orquiva at your company.

The screen is empty. Nobody is assigned to you as a direct report. Ask HR to check the manager on your team’s records.

Someone on my team is missing. You only see people who have you as their direct manager. Ask HR to check their record.

Someone shows as Absent and should be on vacation. Their request is still pending: until you approve it, the panel doesn’t count it as vacation. Resolve it in approving your team’s time off.

It says Missing clock-in but the person did work. The record doesn’t exist. Ask them to send a correction and approve it.