Reports and exports

Orquiva doesn’t have a single reports screen: each report is an entry in the Executive menu, and two more exports live in Salaries and Employees. Viewing a report and exporting it need the same permission, and no report is narrowed down by team: a manager with access sees the whole company, not just their people.

Before you start

Report	Plan or add-on	Who can open it
People report and Expense report	Advanced reports add-on, on any plan	Admin or the reports permission
Severance report	All plans	Admin or the reports permission
Working-time register	All plans	Admin, HR, or anyone with the clock-in approvals or employees permission
Salary report and Payroll bureau package	All plans	Admin or the salaries permission (the built-in HR role doesn't have it)

People report

ExecutivePeople report

Pick the Period (month, quarter, year or your own dates) and you see the current headcount, hires and leavers, turnover, average tenure, approved time off, and hours clocked against the contracted day by department. You can download two CSVs: Export headcount (active staff, no dates) and Export absences (the period’s requests, with their status in a column).

Expense report

ExecutiveExpense report

What’s owed to the workforce and how old it is, expenses by stage (submitted, approved, paid), spend per person, and expenses approved against policy. Export CSV downloads the period’s expenses.

Salary report

ExecutiveSalary report

The year’s payroll cost, its split by department and position, and its distribution. From the Professional plan, the salary budget is compared here too.

Severance report

ExecutiveSeverance report

It works out a gross figure: unused vacation plus the days worked in the month of the leave, on the daily salary. It doesn’t include severance pay or accrued extra payments, because Orquiva doesn’t store the type of leave or the number of yearly payments. It needs a termination date: if an offboarding is open, it uses its last working day. It only lists active people, so generate it before the deactivation date.

Working-time register

ExecutiveWorking-time register

It carries the company with its tax ID and workplace, each person with their tax ID and Social Security number, clock-in, clock-out and breaks for each day, hours worked against planned hours, corrected or late clock-ins marked, and approved time off with its type. It’s what Spain’s labor inspectorate asks for.

Payroll bureau package

In Salaries, Payroll bureau package downloads a ZIP for the month with the working-time register as a spreadsheet, the payroll variables (monthly gross, bonus and expenses to reimburse), approved time off, and hires and leavers. The CSVs use semicolons, ready for Excel. Details in Salaries and the payroll bureau package.

Export from Employees

In Employees, select one or more people and click Export: one month or the Full history of their clock-ins, as a PDF, or a ZIP with one PDF per person. See Managing employees.

What happens next

Downloads don’t notify anyone. Salary lookups and document downloads are recorded in the Audit log, if your company has it.

If something goes wrong

I don’t see People report or Expense report. The Advanced reports add-on or the reports permission is missing. See Billing, plan and modules.

The severance report says “No leave date”. That person has no termination date and no open offboarding. Start their offboarding from their profile.

I can’t find someone in the severance report. They’re already inactive, and the picker only lists active people.

Excel and ZIP don’t let me pick one person. Those two formats are for the entire workforce only. For one person, use PDF or CSV.