Understanding your payslip

Your payslip sums up what you earn and what’s deducted each month. Here’s what each block means, how you get from gross to net, and who to ask when a number doesn’t add up.

Before you start

Orquiva doesn’t calculate your payslip. Your company prepares it, usually with its payroll provider, and in Orquiva you only view and download it from the Pay stubs folder (Your payslips). Orquiva doesn’t add or change any line item.

The line items depend on your collective agreement and your contract. What follows is a general guide: your payslip may call things differently or include items that aren’t listed here. When they don’t match, your payslip is what counts.

Earnings: what adds up

Earnings (devengos) are everything you’re paid before anything is deducted. The most common:

• Base salary. The fixed amount your collective agreement sets for your job category.
• Supplements. Extras for seniority, position, productivity and the like.
• Overtime. If you worked beyond your hours and it’s paid.
• Extra payments. Spread across every month or paid in the months they fall due, depending on your company.

If extra payments are spread out, each month’s gross is higher and you won’t see a separate bonus month. If not, those months stand out.

Deductions: what’s taken off

Deductions are subtracted from your earnings:

• Social Security. Your own contribution: common contingencies, unemployment, training.
• IRPF withholding. An advance on your annual income tax return.
• Other deductions. Advances, garnishments or items agreed with your company.

Gross and net

Term	What it means
Gross	The sum of all earnings, before deductions
Net	What reaches your bank account, once deductions are taken off

In short: gross − deductions = net.

That subtraction explains the two questions that come up most. The figure in your contract is gross and the one in your bank is net, so they never match. And two months with the same gross can leave you with different net pay, because the deductions change.

The Salary page isn’t your payslip

Your profile has a Salary page with three cards: Fixed gross, Variable gross and Total gross. The page is there for everyone; if HR hasn’t entered your salary, you’ll see «—».

Reimbursed expenses

If your company pays you back an expense along with your payslip, the line item it appears under is decided by whoever prepares the payslip, not by Orquiva. How an expense is approved and marked as paid is in Status and reimbursement.

If something goes wrong

I don’t understand a line item. Names depend on your collective agreement and on who prepares the payslip. Ask HR about that specific item, with the month and the amount in front of you.

My net pay isn’t what I expected. Compare the deductions with last month’s: they’re what changes most. If the gross changed, look at the earnings (an extra payment, overtime, a supplement). If it still doesn’t add up, ask HR.

I think an amount is wrong. HR corrects it with whoever prepares the payslip. Ask them to review the month and, if needed, upload a corrected payslip.

The gross on the Salary page doesn’t match my payslip. It doesn’t have to match month by month: the page shows the annual gross and a monthly figure without extra payments. If the annual figure on record is the one that’s wrong, tell HR.

I was paid an expense with my payslip and can’t find it. Ask HR which line item they included it under.